Effective communication is the key to every project’s success since it enables you to grasp the ideas and opinions of your team members and their perspectives on the project. In this blog, we’ll introduce the Johari window model and the four-ears concept for efficient project communication.
The four-ear model is what?
According to the four-ears model of communication, each message we transmit consists of four different parts, or “ears.” The first ear is the factual ear, the second is the self-revealing ear, the third is the relational ear, and the fourth is the appealing ear.
The factual ear refers to the sender’s facts or message content, and the self-revealing ear refers to the sender’s feelings or personal insights. The connection between message and ear refers to the aspect of how the message impacts the communicator and receiver’s shared understanding or relationship. A pleasing ear might affect the receiver’s response or feedback.
How to effectively communicate in projects using the four-ear method
Starting with an examination of your stakeholders, try to determine what each stakeholder wants to be addressed because everyone has different concerns and questions in mind when applying the four-ears model to project management.
Second, pay close attention to what people say when discussing projects; this will help you comprehend the stakeholders.
Thirdly, choose terminology that is simple to understand when communicating. By “language of easy understanding,” we imply that you must be straightforward and assertive rather than confrontational or overly clever while communicating your message to avoid misunderstandings.
The fourth step is to always keep the stakeholders’ response and feedback channels open. Doing so will assist you in advancing your ideas and ultimately produce the project. efficiency and strengthen the bonds with the stakeholders.
What exactly is a Johari window model?
The Johari window model is a communication tool that helps with understanding self-awareness and effective communication. In other words, it communicates how we see ourselves and how others see us. Some of its four quadrants include the open area, the blind area, the hidden area, and the unknown area.
Open Area: This is the knowledge that we and others share, such as behaviors, mindsets, and emotions that are discussed in the open and available to everyone.
Blind area: The blind area includes knowledge that is only known to others and not to ourselves. such as unobservable behaviors, attitudes, and emotions.
Hidden area: Information in the “hidden area” is information that is only accessible to us and no one else. such as our carefully guarded private thoughts and feelings.
Unknown area: The “unknown area” contains information that neither we nor the others are aware of, such as potential, unrealized talent, and specific emotions.
How can projects be communicated effectively using the Johari window model?
We may use the Johari window model to improve communication in project management by growing the open zone, shrinking the blind area, sharing more in the hidden area, and navigating the unknown area.
The success of the project depends on effective communication because it helps to reduce risks of loss and delays by making sure that the message is received. To achieve effective communication, the Johari window and ear models of communication are crucial. These models must be taken into account for the project to be successful because psychologists developed them to clear up uncertainty and misinformation among the stakeholders.